This is to inform you that our Board of Directors meeting will be held at the club premises on the second Saturday of this month at ____________ (Time).

The meeting of the BOD is very important for club activities. All important decisions regarding the projects, funds, membership and other issues are taken at the meeting.

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I hope you will attend the meeting without failure. The agenda of the meeting is enclosed herewith.

In anticipation your great enthusiasm and kind cooperation!

Fraternally yours,
(Your Name)