As secretary of the Red Cross society, I have the pleasure to inform you of your election to the Presidency of the club with effect from ____________ (Date). Members of the club have unanimously decided to elect you to this position. You can count on the cooperation of all the members of our club in the execution of your functions.
We look forward to a happy and successful year under your able leadership. The members join me in congratulating you.
Accepting the Election to Office
I feel most honoured to receive the news of my election to the Presidency of the club. As of now, I can give the club the assurance that I will be maintaining the name and fame of the club and serve the society in all my capability.
During the tenure, I will be sincerely requiring the cooperation and best wishes of all the members.
Declination of Election to Office
While I appreciate the honour you are doing me by asking me to serve as president of the ____________ (Club Name), I am compelled by necessity to decline the appointment. Since, I have started a new business and with the season of puja approaching, I shall be obliged to spend every available moment attending to it.
I am well aware of the good work that you and the other have been doing on behalf of the society. I will hopefully be prepared to accept the appointment next year, as I will settle my business by that time.
Please accept my deep personal regret that I must decline the honour you kindly offered me.